Automated Registration Waitlist
Automated Registration Waitlisting is a process that permits
students to add their name, directly through SIS, to a list of
a section of a course that has reached maximum enrollment and
is closed. If a seat becomes available in the closed section,
the student in the first position on the waitlist is
automatically notified and given the opportunity to register
for that class.
Why a Waitlist?
Academic departments and instructors have long maintained
manual waitlists. Maintaining a paper waitlist can be very time
consuming and difficult to manage. Manual waitlists are
inefficient for staff and students. An automatic waitlist eases
the burden for the staff and students are able to efficiently
add themselves to a waitlist on the SIS during the registration
period and can monitor their position on the list.
How was the waitlist developed?
The waitlist function has long been a feature in the
Banner/SIS but was not considered for implementation until Core
Engineering requested the possibility of an automated waitlist.
Core Engineering has a number of courses with multiple sections
and a hard constraint on those section enrollments. Manual
waitlists for these sections were difficult to maintain and are
ideal candidates for the automatic waitlist through SIS.
A committee was formed to discuss the concept and basic
criteria established. A considerable amount of time was spent
learning the functional capabilities of the feature and much
testing was done to insure the feature was set up to meet the
needs of the customer.
How was the waitlist feature rolled out to the
Once the feature was set up and tested in test banner/SIS, the
first version of the waitlist was offered to a limited number
of Core Engineering sections. The first version only allowed a
student to sign up for a section that is closed. In subsequent
semesters, the features were expanded to include signing up for
the waitlist on the SIS and automatically being notified of an
opening in the section. The feature is now fully automated and
available for any section.
How does the waitlist work?
Students registering for classes in the SIS will receive a
message stating the section is closed. If the closed section is
utilizing the automatic Waitlist feature, students are given
the option on the Register Add/Drop page of signing up to be
put on the waitlist. The same drop down box used to drop a
section from their current schedule on the Register Add/Drop
page is utilized to sign up for the waitlist. The position on
the waitlist is on a first come, first serve basis. If a seat
becomes available in the section either from a student dropping
the course or an increase in the maximum enrollment, an email
is sent to the student in the first position on the waitlist
announcing a seat is available. The student has 48 hours from
the time the email is sent to take action. If the student does
not register for the course within the 48 hour time limit,
he/she is dropped from the list and an email is sent to the
next student in line.
What features are available and in place for the
There are a number of options available in the set up of the
Waitlist. These options can be altered if needed. The current
Waitlist enrollment – The Academic
department sets the number of students eligible to sign up
for the waitlist.
Time Limit - At this time students are
given 48 hours from the time the email is sent notifying them
of an available seat and action is requested. It may be
decided as the semester approaches to give the students less
time to act once notified of an available seat.
Pre-Requisites & Restrictions – Any
pre-requisite and restriction that is in place for
registration is enforced for the Waitlist. For example, if
MATH 1010 is the pre-requisite for MATH 1020, students would
not be able to register for MATH 1020 nor could they go on
the waitlist for MATH 1020. If COMM 1510/01 is restricted to
EMAC majors, only EMAC majors will be able to sign up for the
Multiple Sections – Students are able to
register for a section of a course and add their name to the
waitlist for another section(s) of the same course.
Course conflicts – Students can register
for a course and add their name to the waitlist for another
course that is in conflict with the registered course. For
example, a student can register for MATH 1010 on MR at 10am
and go on the waitlist for ARTS 1200 that meets on MR at
10am. If a seat in ARTS 1200 becomes available, the student
will be notified and can decide at that time to either drop
the registered class and take the seat in the waitlisted
course or not.
Waitlist Position - Students are able to
see their place on the waitlist. Instructors can also view
Closed Course Authorization Forms - In
order to maintain the integrity of the waitlist, instructors
cannot sign a student into closed sections
using an authorization form. If a closed course authorization
form is received by the Registrar for a closed section
maintaining a waitlist, the student presenting the form is
placed at the bottom of the waitlist.
Pre-Req Override Authorization Form - An
instructor can sign an authorization form to override a
pre-req or restriction for a section maintaining a waitlist.
If the section is closed, the student can be manually placed
on the waitlist by the Registrar.
What courses should NOT use the automated Waitlist
While any section is eligible to use the automated waitlist
option, not all courses are good candidates to use the feature.
Upper level courses needed by seniors to graduate on schedule
are often not good candidates. Students are often better served
if a manual waitlist is used in this instance. For example,
there are a number of senior MANE courses that students need to
graduate. Often a senior can’t register for the courses due to
a hold on their account or some other reason. Once able to
register, this student would often need to be forced into a
closed section of a course in order to graduate on time. If
exceptions need to be made that continually override the
waitlist, use of the automatic waitlist should be discontinued.
If an instructor wants more control as to who is allowed in
their class, a manual waitlist should be used as the position
of a student on the waitlist must be honored to maintain the
integrity of the procedure. The Academic departments and the
Registrar have the final say as to who is registered for a
course. While maintaining the integrity of the waitlist is a
prime consideration, individual situations may arise that
forces us to override the waitlist.